Proposal 87: 1A.6 Ownership of Data [ Revision 1 ]
Committee: Main CommitteeSubmitted on 2019-05-23
Status: Passed on June 07, 2019
Background
The discussion started with an attempt to clarify a phrase in 1A.6, but turned into a debate about GDPR, keeping of boxes of paper, terms for requesting data, ownership of data etc.
This proposal mainly addresses the original issue.
I don't have much knowledge, let alone opinions, about the other subjects discussed.
Still, for what it's worth, I implemented some elements of the broader discussion into this proposal.
Proposal
OLD RULE
1A.6 Ownership of Data
Each Unicon or other large unicycling convention is a piece of history. At the conclusion of a Unicon or other international event, or within one month thereafter, the convention host must supply the IUF with a list of competition and other results. This list will include all data collected to determine placement and winners at all levels and in all events held at the convention. This data is considered public, and is not the sole property of the host. Copies of attendee registration details, judging sheets, protest forms, and related paperwork are not necessarily public, but are the shared property of the host and the International Unicycling Federation, and must be made available upon request.
If the host wishes to discard any of this paperwork or data, it must be turned over to the IUF, not thrown away. If requested, the host and convention officials must also provide further information, not necessarily in writing, about decisions made, methods used, and other details covered in the process of planning and running the convention. This information can be invaluable to future hosts, and must not be hidden or lost.
NEW RULE
1A.6 Ownership of Data
Each Unicon or other large unicycling convention is a piece of history. At the conclusion of a Unicon or other international event, or within one month thereafter, the convention host must supply the IUF with all competition and other results, in an agreed digital format (e.g. pdf). This will include all data collected to determine placement and winners at all levels and in all events held at the convention. This data is considered public, and is not the sole property of the host.
Attendee registration details, judging sheets, protest forms, and related paperwork are not necessarily public. They are the shared property of the host and the International Unicycling Federation. On request by the IUF Board within a year after closing of the Unicon, the host must make these available to the IUF. Digital data can obviously be copied. Data on paper can either be copied, or the originals can be handed to the IUF.
If requested, the host and convention officials must also provide further information, not necessarily in writing, about decisions made, methods used, and other details covered in the process of planning and running the convention. This information can be invaluable to future hosts, and must not be hidden or lost.
Body
I have clarified the originally discussed unclear phrase "and must be made available upon request".
Among the more notable changes in the remainder of the text, is the deletion of
"If the host wishes to discard any of this paperwork or data, it must be turned over to the IUF, not thrown away".
I think this could be deleted, since IUF has already the opportunity to receive all of the paperwork and data if they request it from the host.
References
Parent discussion: https://iuf-rulebook-2018.committees.unicycling-software.com/discussions/147
Discussion
View Discussion
Votes on this proposal:
20 out of 23 voting members have voted.
Agree: 18, Disagree: 1, Abstain: 1.